Wednesday, March 26, 2008

Club Events in April

As I'm writing this, there are only 5 full days left in the month of March, that means a week from now it will be April. Of course we hope that means warm weather (although you never know) and classes drawing to an end, it also means that we are heading into one of the busiest times of year for club and organization events!

April is full of special weeks, like Greek Week, Springfest and Honors Week. It's also a popular time for clubs to hold end of the year events and banquets. As we approach April, there are a few things to keep in mind!

Event Deadlines!
As you get busy with classes, don't forget the deadlines involved with planning your events.
  • Reservations must be in at least one month prior to your intended date. At this point, this means that unless you are planning something for the few days available in May, your reservations should be in already!
  • Confirming your event, by meeting with your Student Program Advisor NEEDS to happen 4 weeks prior to your event. This deadline is really important at this time of year. With so many events going on, events that are not confirmed on time WILL be cancelled.
  • Contracts and Purchase Order forms must be completed when you meet with your SPA to confirm your event. These forms are time sensitive and there are a lot of them moving around OSIL this time of year, so make sure you get them in early and check to make sure your performers and service providers receive them in a timely manner.

Remember, your Student Program Advisor and all the staff of Student Involvement and Leadership are here to help you make your events a great sucess, but we are not here to plan your events or chase after you to get things done!

Fall 2008!

The next month is also the time to start thinking about your organization's events for Fall 2008. If you haven't already done so, make sure you plan to send one or two representatives to the Event Planning Workshop on April 10th. More information will be in your club mailbox and sent out over the student leader list serv. This workshop will be your opportunity to put in reservations and start the funding process for your events!

1 comment:

Anonymous said...

What a great attendance at the Fall Event Workshop!!! Thanks to all of you for the hard work you put into planning!